Privacy Policy

Thank you for your interest in the Friends of Freiburg University, Ltd. This privacy policy will explain how our organization uses the personal data that we collect from you when you use our website.

What data do we collect?
Friends of Freiburg University may collect personal data such as name, email address, phone number, home address, and age, as well professional contact information and information about your educational experience at the University of Freiburg, such as years and subject of study.

How do we collect your data?
You directly provide Friends of Freiburg University with most of the data we collect. We collect and process data when you:

  • Register online for an event or service, or make a donation.
  • Voluntarily complete a feedback survey or provide feedback via email.
  • Register for our mailing list.
  • Update your personal profile in our alumni membership directory.
  • Use or view our website via your browser’s cookies.

Friends of Freiburg University may also receive your data indirectly from the following sources:

  • The University of Freiburg alumni services
  • Freiburg-alumni related channels on LinkedIn and Facebook
  • Partner organizations or co-sponsors of an event

How will we use your data?
Our company collects your data so that we can:

  • Prepare, execute, and evaluate events – including support for and marketing of Friends of Freiburg events by Friends of Freiburg and partner organizations before, during, and after events. This can also include reaching out for feedback in order to effectively evaluate events and continue to develop more successful events.
  • Email you with updates about Friends of Freiburg, Freiburg alumni, and University of Freiburg events, including events in your region or professional area of expertise.
  • Connect with potential keynote speakers or mentors for programs with University of Freiburg students or alumni.
  • Evaluate the geographical spread of University of Freiburg alumni throughout North America so we can continue to meet your needs in terms of programming and outreach.
  • Process donations or payments made by you through our website.

If you agree, Friends of Freiburg University, Ltd. will share your data with partner organizations, including venue hosts and co-sponsors. Further information can be found in the information specific to each event. Friends of Freiburg University may also share your information with the University of Freiburg alumni services.

How do we store your data?
Our company securely stores your data using NeonCRM, a customer relations management service for non-profits. You can read more about their terms of service here.

We delete the data when it is no longer needed for our purposes of preparation and execution of an event and no other legal basis applies. In the latter case, we delete the data after that legal basis is no longer applicable.

How and when will recorded data or images be used?

If you attend a Friends of Freiburg University event, your image may be recorded. Your consent is principally required for recorded images of individual persons or small groups of persons in which you are visible and which may be published as part of reporting about our events on the Friends of Freiburg University websites and social media channels. Your consent can be granted explicitly at our event upon our request or implied by your willing participation. If you do not wish to appear in such images, please bring this to the attention of the photographers at the event.

You can revoke your consent at any time. This will not affect the legality of any processing that occurred based on your consent until your revocation of consent.

We delete the data when it is no longer needed for our purposes or when you revoke your consent and no other legal basis applies. In the latter case, we delete the data after that legal basis is no longer applicable.

Why do we process recorded images?

We process recorded images of groups of persons (more than four persons) or particular categories of persons (such as speakers at events, lecturers, public figures) in which you are visible and which may be published as part of reporting about our events on the Friends of Freiburg websites and social media for the purpose of protecting our legitimate interests. Our interest in this case is to report on our events.

We will delete your data once it is no longer required for our purposes and no other legal basis for retention applies. In the latter case, we delete the data after that legal basis is no longer applicable.

Information about our website features

Like most website operators, Friends of Freiburg University collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Friends of Freiburg University’s purpose in collecting non-personally identifying information is to better understand how Friends of Freiburg University’s visitors use our website. From time to time, Friends of Freiburg University may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.

Aggregated Statistics

Friends of Freiburg University may collect statistics about the behavior of visitors to our websites. For instance, Friends of Freiburg University may use spam screened by the Akismet service to help identify spam or widgets such as MonsterInsights to understand which pages are the most popular. Friends of Freiburg University may share this information internally, or with partner organizations, such as the University of Freiburg in order to understand which content or services are popular, and refine content to suit user needs. However, Friends of Freiburg University does not disclose personally-identifying information other than as described above.

How do we use cookies?
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Friends of Freiburg University uses cookies to help us identify and track visitors, their usage of the Friends of Freiburg University website, and their website access preferences. Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Friends of Freiburg’s websites, with the drawback that certain features of our website may not function properly without the aid of cookies.

Marketing and Communications
We would like to send you information about events and opportunities offered for alumni that we think might interest you. If you have agreed to join our mailing list, you may always opt out at a later date.

You have the right to stop Friends of Freiburg University from contacting you for event marketing purposes or giving your data to any co-sponsoring organizations at any time. You can opt out of future emails by clicking unsubscribe at the bottom of any Friends of Freiburg University communication, by logging into your personal account and opting out or withdrawing your consent, or by contacting us and asking to be removed from the mailing list.

What are your data protection rights?
Friends of Freiburg University would like to make sure you are fully aware of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request copies of your personal data from Friends of Freiburg University.
  • The right to rectification – You have the right to request that Friends of Freiburg University correct any information you believe is inaccurate. You also have the right to request that Friends of Freiburg University complete information you believe is incomplete.
  • The right to erasure – You have the right to request that Friends of Freiburg University erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that Friends of Freiburg University restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to Friends of Freiburg’s processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that Friends of Freiburg University transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us:

Friends of Freiburg University, Ltd.
871 United Nations Plaza
New York, NY 10017 USA
Telephone: +1-212-758-5731
E-mail:
liaison-office@uni-freiburg.de

Data Processing in third countries
If data is transmitted to bodies that have their head offices or data-processing locations outside EU member states and outside states forming part of the EEA, we ensure before disclosure that – except for certain legally permitted exceptions – those bodies either have your adequate consent or they provide an adequate level of data protection (for instance, through an adequacy decision taken by the European Commission, through suitable guarantees such as the recipient’s self-certification for the EU-US Privacy Shield or the agreement of so-called standard EU contractual clauses with the recipient). You can request from us a list of recipients in third countries and a copy of the provisions that have been agreed in each case to ensure an adequate level of data protection, using the contact information above.

Changes to our privacy policy
We regularly review and update our privacy policy, and place any updates on our website. This privacy policy was last updated on June 7, 2019. Your continued use of this site after any change in this Privacy policy will constitute your acceptance of such a change.

How to contact us
If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protections rights, please do not hesitate to contact us at the email address, location, or telephone number listed above.

Friends of Freiburg University, Ltd.
871 United Nations Plaza
New York, NY 10017 USA
Telephone: +1-212-758-5731
E-mail:
liaison-office@uni-freiburg.de

Trackback: Trackback-URL |  Author:

Comments and pings are currently closed.